First Category: Field and School Operations

General Structure:

Tasks and Roles and Guiding Principals:

The functions of the domain manager in volunteering programs and initiatives:

1.     Adopt the quarterly report of volunteering initiatives and communicate with those responsible for volunteering programs in the Activities Sector to work on volunteering plans and programs.

2.    Nominate the general coordinator of the volunteering programs for each domain. and regularly follow up with him/her.

Tasks of the voluntary work coordinator at the Domain level:

1.   Coordinate voluntary programs and events at Domain level.

2.   Adopt the voluntary initiatives and issue a number for each initiative according to approved numbering mechanism.

3.   Document the voluntary programs and events at Domain level.

4.   Compile and maintain a list of the voluntary programs and events at Domain level.

Tasks of the School’s Principal:

1. Direct and general supervision on the implementation and empowerment of the voluntary programs and events and follow-up on the results of their implementations.

2. Follow-up and approval of the submitted plans for voluntary initiatives.

3. Adoption of the work teams for each initiative.

4. Adoption of the detailed report of the volunteering initiatives by the Domain Volunteerism Coordinator and the Domain Director.

The Functions of the School’s Volunteerism Coordinator:

1. General supervision of the implementation of the voluntary programs and activities in the school.

2. Development of a plan for the voluntary programs and events, getting it approved by the School Principal and then the general coordinator of voluntary work in each Domain.

3. Motivation of students, parents and teachers to participate in voluntary programs and events and creating voluntary opportunities for students.

4. Establishment of the Voluntary Work Club and the appointment of the leader of the volunteerism initiative and the event’s supervisor from the learners and the supervisor teacher.

5. Formation of the work teams of volunteerism programs and activities.

6. Application of forms for volunteerism programs and events.

7. Documentation of initiatives, calculation of the number of voluntary hours and the number of volunteers, and application of the Monthly Report Form.

Note: When developing processes related to voluntary initiatives, reference should be given to the Domain General Volunteerism Coordinator or the Domain Manager.

The Functions of the event/initiative’s Supervisor:

1.   Supervise the volunteers participating in the initiative /the event.

2.   Compliance with security and safety aspects.

3.   Count and register the volunteers and calculating the volunteerism hours.

4.   Distribute the tasks to volunteers.

5.   Follow-up and monitor the volunteers during the execution of tasks.

6.   Apply the Event Report Form and the Evaluation Form.

7.   Submit the notes or irregularities to the supervisory team for the voluntary work in the school.

8.   Take the initiative in creating a pleasant voluntary atmosphere for students and participants.

The functions of the event’s leader

1.  Assist the supervisor in supervising the volunteers participating in the initiative / event.

2. Assist the supervisor in registering volunteers.

3. Assist the supervisor in distributing tasks to volunteers.

4. Assist the supervisor in following up the volunteers during the execution of the   tasks.

5. Assist the supervisor in applying the Event Report Form and the Evaluation Form.

The Guiding Principals

1.  School: Refer to the Domain Volunteerism Coordinator for any communication with institutions and community entities, services, national, security and cultural, Emarati national identity, and skills development related entities.

2.  Domain Volunteerism Coordinator: coordination with specialists from the Ministry regarding communicating with institutions and community/ services/ national/ security/ cultural/ skills development/national identity related entities y with the aim of strengthening the areas of cooperation and community work with these entities within a framework that ensures the progress of the educational process in the best way and most efficient way.

3. School’s Volunteerism Supervisor: Promote among students a culture of. community awareness on demand and identify the student-affiliated voluntary programs

4.  Students: Students must declare all the programs they participate in outside the school and explain the content of these programs, the tasks and activities involved, the entities in charge of those programs, and get the advice from the specialists on their official status of such entities in the country, in line with the definition of volunteerism work, which confirms the importance of volunteering within the Country’s systems and laws.  In addition, before being involved in implementing any voluntary initiative, students must refer to the general framework of the system of the Environment and Health Department in the Ministry of Education, which identifies the risks associated with the volunteering work and how to deal with it (See the attachment Form-11 “Guide to Volunteerism in the Workplace for the Government Entities”).

Implementation levels of Volunteerism Initiatives

Note: The implementation of the initiative must be according to the plan developed in advance and the time of its implementation should not conflict with the annual school schedule.

Table 7: Forms for activating volunteerism programs and community service

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